Sporting Alfas Cricket Club

SACC Committee meeting minutes - Thursday 15th October 2009

In attendance:
Virginia Munoz, President,
Graham Howe, League Manager,
Jeff Bellis, Groundsman,
Phil Pennick, Fixture Secretary,
Tim Marshall, Treasurer,

Apologies:
John Howden, Secretary.
Kevin Laundon, Chairman,

Following the prepared agenda:-

2009 AGM:
The agenda is to follow the format from previous years, namely, reports to be presented by the President, Chairman and Treasurer, followed by the discussion of any points raised by the members, prior to the meeting. The meeting will then continue with the voting for the various positions within the club, with the last item being Any Other Business.
TM to prepare a posting on the website which will then be posted by PP.
PP to email all members and post a notice on the board at the club, alerting members about the upcoming meeting.
PP to check availability of a room at Albir Gardens as it was thought that the hut would not be big enough to cater for the possible turnout. PP thought that it was unlikely that Albir Gardens would charge for the use of the room.

Payment of cabin staff:
It was agreed by all attending committee members that SACC should not pay for cabin staff. If Dennis feels that he needs more help than any club volunteers can offer, he has to continue to pay for this from his own funds. While everyone’s help is very much appreciated, it has to be on a voluntary basis. It was also agreed that any assistance was only required at certain key points of the day, not all day.

Stock checks:
Dennis Pennick (DP) is to check the cabin stock at the end of October. Assistance was offered but deemed to be unnecessary.
On a related note; it was agreed that no-one was allowed to go behind the bar without Dennis’s specific permission, or invitation. Dennis has the responsibility for the stock and cash in the cabin; therefore, he has to have control of such.
PP is to check the stock of kit, also during October.

Relationship with the Council:
GM has been criticised by the council because SACC has not been following the correct communication process. All agreed that this was an unreasonable position and have made the following commitments;
GM has to be the only point of contact with the council; any liaison with the council has to be via Ginny.
SACC will not officially “book” any cricket matches without the dates first being agreed by the council.
SACC will not collect any golf balls from the pitch until Paco has given us the “all clear”. SACC members should, then and only then, assist in the collection of the balls, whenever necessary.
GM to set up a meeting with the council, with PP and a representative from the golf club also attending, to review and agree a timetable of events for 2010.
On a positive note, the council were pleased and impressed with the international cricket competition co-hosted by SACC. There is also progress being made with SACC’s “association status”.

Response to the CE meeting minutes:
There were a number of points made in the minutes that needed clarification. It was felt that SACC should respond to the minutes, requesting this clarification. All committee members were to review the minutes and report back to TM on items for discussion. TM to deal with this on a separate basis.

Debtors:
PP to meet with the management at Albir Gardens and discuss their outstanding debt.
DP to collect all outstanding money owed to the cabin before the end of October. Anyone with an outstanding bar tab should settle their account a matter of urgency.
Club membership fees are due by March 2010. TM to email members, reminding them of what the fees are and explaining what the process for payment will be.

Membership fees:
It was thought unnecessary and inappropriate to increase the membership fees for 2010, but this would be openly discussed at the AGM.
There was a suggestion that a new “Mid-week team only” membership become available but, as this was only proposed because of members’ frustration at being overlooked as a team player at the weekend, in favour of some non-paid up members, it was thought to be more appropriate to ensure that only fully paid-up members were selected. All committee members committed to assist in this action.

AOB:
SACC cricket kit is to be released for the sale in separate items, next season. TM to send an email to members, announcing the plan.